Test Center Coordinators and Primary SSD Coordinators

We appreciate the time and effort you put in to ensure you and your staff are as prepared as possible. If your school tests students needing a school setting, the primary SSD coordinator or appointee will act as test coordinator and follow many of these steps to administer the school-based testing.

SAT Weekend Test Coordinator Checklist

As coordinator, you're responsible for all aspects of the test administration. Start planning for test day by completing the following steps:

• 1. Begin Planning for Test Day
  • Recruit testing staff
    • Returning site: Recruit based on your site’s historical registration and early registration data.
    • New site: Recruit based on your approved capacity.
    • School-based site: School-based testing for a small group of testers means you don’t need to recruit a technology monitor or staff a help room.
    • Follow staff guidelines: Sites with fewer than 50 registrations may only need 2 or 3 staff total.
    • Coordinator acts as technology monitor or proctor in some cases.
    • Share recruiting flyer with staff to generate interest.
  Note: Honoraria information for you and your staff is located in your Test Coordinator Manual and on the Honoraria webpage.
  • Plan space
    • Use rooms with 20 seats or more for standard testers.
    • Use Test Day Toolkit to help with planning, especially with larger sites.
  • Work with IT staff to:
    • Set up your Wi-Fi network.
    • Install Bluebook™ on any school-managed devices.
• 2. Complete Coordinator and Staff Training
  The training includes self-paced modules that review procedures, Test Day Toolkit, technology specifications, and test center planning. Training is required for all staff participating in the digital SAT administration, even if they've taken training before.
  • 3 Weeks Before Test Day: Complete the  College Board required training.
  • Share the link to required training and role-specific resources with staff as you recruit them.
  • School-based staff must complete accommodations modules.
• 3. Review all testing staff resources
  You and your staff will use the following resources to administer center-based testing:
  • Test Coordinator Manual
  • Proctor Manual
  • Hall Monitor Test Day Guide
  • Technical Troubleshooting Guide
  • Seating Chart
  • Proctor Script Practice Resource
  For school-based testing (SSD coordinator or appointee), you and your staff will use the following resources to administer school-based accommodations:
  • SAT Weekend School-Based Accommodations Guide for Coordinators
  • SAT Weekend School-Based Accommodations Guide for Proctors
  • SAT Weekend Paper Testing Scripts (only for paper testers)
• 4. Set Up Test Day Toolkit
  Test Day Toolkit is the online tool you and your testing staff will use to manage and administer the test. After we send you an email telling you when your roster is available, complete the required steps for setting up Test Day Toolkit for SAT Weekend, including:
  • Entering staff contact info immediately. As soon as you do, we’ll send them a Test Day Toolkit access email.
  • Adding rooms.
  • Assigning students to rooms.
  • Assigning staff to roles and rooms.
• 5. Prepare Help Staff and Rooms for Digital Testing
  Additional details and information about this step are also available in the Technical Readiness Checklist.
  • Recruit 1 on-site technology monitor who can use our troubleshooting tips to help students with technical issues on test day.
  • Make sure your center's technology monitor completes  College Board required training and reads the Technical Troubleshooting Guide before test day.
  • Reserve a help room where the technology monitor can troubleshoot issues without disturbing other students. A help room is just an extra room, near the testing rooms, with good access to electrical outlets.
  • Reach out to school or facility technology staff to help complete these tasks:
    • Help you choose testing rooms with enough network speed and strength to support the expected number of students.
    • Provide your technology monitor with information about your test center's network and tips they can use on test day.
    • If students who attend your school want to test on a school-managed device, ask school technology staff to help them install the Bluebook testing application.
• 6. Prepare Your Network
  The Wi-Fi network must be accessed by all registered students and staff using personal devices. All students must be allowed to access Wi-Fi, regardless of where they attend school.
  • 2 Weeks Before Test Day: Go to the Technical Readiness Checklist and connect technology staff to the detailed specifications and guidance they need.
  • The Week Before Test Day: Use the Technical Readiness Checklist to check readiness.
• 7. Print and Display Resources
  1 Week Before Test Day: Provide useful test day reminders for parents, guardians, and students.
  • The "No Prohibited Devices" Flyer tells students that all electronic devices except for testing devices will be collected before testing or confiscated if not turned in.
  • The "Digital SAT Parent and Guardian Admin" Flyer tells parents and guardians not to enter the building during testing. It also tells them when they should pick up their student and what happens to electronic devices (that aren't for testing) during testing.
  • The "Digital SAT Test Day Requirements" Flyer tells students what they need to know for their test center, what they should and shouldn't bring on test day, and what the test admission process is like.
  • The "Bluebook Check-In" Poster tells students your test center's Wi-Fi information before signing into the Bluebook testing app. Print and write in these details before displaying in the testing rooms.
  • The SAT Benefits Poster reminds students why they should take the SAT.
    • "Domestic SAT Benefits" Poster
    • "International SAT Benefits" Poster"
• 8. Conduct a Smooth Administration
  See the Weekend Test Day Schedule below for a sample test day timing of these activities.
  
  Before Testing Begins: Complete these activities before student check-in begins:
  • Arrive by 7:00 a.m. to organize proctor supplies and prepare the test center. If planning to admit students centrally, set up a table near the center’s main entrance.
  • Sign in to Test Day Toolkit to review your roster and grant full Test Day Toolkit access to your staff.
  • Conduct a brief meeting with your staff before students arrive to review roles and responsibilities, and share any last-minute reminders and plans for check-in.
  • In centers only: Admit any students approved for loaned devices at 7:15 a.m. so you can distribute the devices to them and give them time to complete exam setup and receive their admission ticket.
  Throughout test day, manage the center by:
  • Admitting students to the center and directing them to their rooms.
  • Handling any situations that may arise.
  Once testing is over, complete finishing-up activities:
  • Collect scratch paper and seating charts (if any) from proctors.
  • Review and submit any IRs in Test Day Toolkit.
  • Submit honoraria details for all staff according to the instructions you'll receive from Raise, our payment vendor. See our Honoraria webpage.

SAT Weekend Test Day Schedule

This is a sample schedule based on typical start times.