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Checklist for District Test Coordinators
As the district test coordinator, you're responsible for the following tasks:
- Order tests for your schools. Select your testing start date and grades of student testing. Be sure to allocate test quantities for each school.
- Reach out to your schools and have them review the order placed for completeness in SSOR. They may need to provide additional information to complete the order (i.e., school testing coordinator contact information).
- You have the option to assign the responsibility for uploading and submitting data in Step 1 of the registration process in SSOR (as explained in the Registration Guide) to the school. Schools and districts should coordinate together on who will be uploading and submitting the data. If you choose to upload the data as the district test coordinator, you must submit the registration data in SSOR and create the roster before staff will be able to validate student data and register students.
- Determine whether district test coordinators or school test coordinators will be responsible for reviewing student data and registering students for testing. Reach out to the applicable staff to review and validate the uploaded student registration data, including testing accommodations, in SSOR and register students to test. IMPORTANT: Uploading student registration data does not register them to test.
Helpful Resources
- Follow the steps in the Digital Registration Guide for Districts and Schools. This guide is intended for use by district and/or school staff whose primary role is in the registration process. Test coordinators can also find this information in their Test Coordinator Manual.
- Monitor the progress of ordering, registration, test prep activities, and test submission for schools in your district in the SSOR District Test Day Readiness Dashboard.
- Bookmark the Help Center for Districts for easy access to troubleshooting steps.
- The Test Coordinator Manual contains all of the information in one place for preparing for a successful test day.
Timeline for Districts Only
Milestone | Actions |
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Deadline to request accommodations |
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Milestone | Actions |
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Complete your order and upload student registration data in SSOR
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Milestone | Actions |
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Test coordinators validate and register students for testing The test coordinator(s) should confirm all students who intend to test have accurate records in the registration roster in SSOR. After student records have been validated, each student who will be testing should be registered in SSOR. Registered students' information will appear in Test Day Toolkit within 1–2 hours. IMPORTANT: Test coordinators and SSD coordinators should carefully check the accuracy of student data prior to registration. After registration, student records will be locked for testing. Any changes (e.g., name misspelling or incorrect grade) will need to be managed by deleting the record in SSOR and re-adding the corrected record manually. Any post-registration activities completed in Test Day Toolkit for that student will need to be completed again. The school's SSD coordinator should confirm that approved College Board testing accommodations are associated to those students who need them in SSOR. They can use SSOR to waive accommodations or add missing SSD IDs as needed. They should complete this task prior to registration; however, accommodations can be updated after the student is registered. |
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Milestone |
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Student readiness check Orient students for digital testing and check for any technology issues. Important: Only use Test Day Toolkit to print sign-in tickets. It should not be used during the student readiness check and no room or start codes should be given out. |
Milestone | Actions |
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Final preparation for the school |
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Milestone | Actions |
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Score release and invoicing |
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