Checklist for District Test Coordinators

As the district test coordinator, you're responsible for the following tasks:

Order tests for your schools. Select your testing start date, select grades of student testing. Be sure to allocate test quantities for each school.
Reach out to your schools and have them review the order placed for completeness in SSOR. They may need to provide additional information to complete the order (i.e., school testing coordinator contact information).
You have the option to assign the responsibility for uploading and submitting data in Step 1 of the registration process in SSOR (as explained in the Registration Guide) to the school. Schools and districts should coordinate together on who will be uploading and submitting the data. If you choose to upload the data as the district test cordinator, you must submit the registration data in SSOR and create the roster before the school staff will be able to validate their student data and register students.
Reach out to school staff to review and validate the uploaded student registration data, including testing accommodations, in SSOR and register students to test. IMPORTANT: Uploading student registration data does not register them to test.

Helpful Resources

Follow the steps in the Digital Registration Guide for Districts and Schools. This guide is intended for use by district and/or school staff whose primary role is in the registration process. Test coordinators can also find this information in their Test Coordinator Manual.
Monitor the progress of ordering, registration, test prep activities, and test submission for schools in your district in the SSOR District Test Day Readiness Dashboard.
Bookmark the Help Center for Districts for easy access to troubleshooting steps.
The Test Coordinator Manual contains all of the information in one place for preparing for a successful test day.

Timeline for Districts Only

AT LEAST 7 WEEKS BEFORE TEST DAY
Milestone	Actions
Deadline to request accommodations	Schools with students who require accommodations on test day will need to submit their requests at least seven weeks before test day. This deadline applies to all assessments in the SAT Suite, including PSAT-related assessments.

5 WEEKS BEFORE TEST DAY
Milestone	Actions
Complete your order Alert your schools if you're placing the order on their behalf. Select a testing start date for all schools, select grades of students testing, and allocate test quantities for each school. Indicate whether your district will upload student registration data, or each school will. Identify your staff and make sure all of their contact information, including your own, is up to date in SSOR.	Go to cb.org/bluebook-tech to learn about network and device requirements for digital testing. Identify school or district technology staff to help prepare your network and devices. Identify an SAT Suite Ordering and Registration Access Manager who will enable staff access to SSOR. Visit the Help Center for more details about the access manager role. Identify a purchaser who will place your district order. Your access manager, using the Managing Access Tool, should assign them the SAT Suite Ordering role in SSOR. Identify a staff member that will upload student registration data into SSOR. Your access manager, using the Managing Access Tool, should assign them the SAT Suite Data Coordinator role in SSOR. To monitor the progress for ordering for the schools in your district, review the Tests Ordered column in the SSOR District Test Day Readiness Dashboard. If you notice delays, follow up with the staff member in the SAT Suite Ordering role, also known as the purchaser. If your district is responsible for ordering, this will be a district staff person. If schools are responsible for ordering, you will need to follow up with each school. Check in with your schools about their preparations. Read through the Digital In-School Testing Checklist to learn about all the tasks for schools leading up to test day.

3–4 WEEKS BEFORE TEST DAY
Milestone	Actions
Submit student registration data in SSOR. If your district indicated they would upload student registration data on your district order, your district's SAT Suite Data Coordinator must upload a student registration data file in SSOR, fix any data errors (as applicable), and submit the data for the next validation step that school's must complete. IMPORTANT: If schools also placed an order for this test (i.e., for different grades than ordered by your district), then they will be required to upload and submit student registration data in SSOR as well.	Help data coordinators prepare their student data files with information in the Help Center for Districts. To monitor the progress for data uploads for the schools in your districts, review the Students Uploaded column in the SSOR District Test Day Dashboard. If you notice delays, follow up with the SAT Suite Data Coordinator for your district.

2–3 WEEKS BEFORE TEST DAY
Milestone	Actions
The school validates and registers students for testing The school's test coordinator should confirm all students who intend to test have accurate records in the registration roster in SSOR. After student records have been validated, each student who will be testing should be registered in SSOR. Registered students' information will appear in Test Day Toolkit within 2–3 business days. IMPORTANT: Schools should carefully check the accuracy of student data prior to registration. After registration, student records will be locked for testing. Any changes (i.e., name misspelling or incorrect grade) will need to be managed by deleting the record in SSOR and re-adding the corrected record manually. Any post-registration activities completed in Test Day Toolkit for that student will need to be completed again. The school's SSD coordinator should confirm that approved College Board testing accommodations are associated to those students who need them in SSOR. They can use SSOR to waive or append missing approved accommodations as needed. They should complete this task prior to the school's test coordinator registering them; however, accommodations can be updated after the student is registered (these updates may take up to 2 business days to be reflected in Test Day Toolkit).	Help coordinators prepare for accommodated testing. Learn about accommodations for digital testing. To monitor progress for the schools in your district for completing registration, use the Students Registered column in the SSOR District Test Day Dashboard. Follow up with the school test coordinator if you notice delays in this action. Ensure that your school or district technology staff has made shared testing devices available for the digital readiness check with Bluebook installed on each one. Remind school staff to complete their required training and begin reading the manuals and guides. To monitor how test coordinators are progressing through the set-up steps in Test Day Toolkit, review the Administrations Accessed, Rooms Added, and Staff Added columns in the SSOR District Test Day Readiness Dashboard.

1–2 WEEKS BEFORE TEST DAY
Milestone	Actions
Digital readiness check Orient students for digital testing and check for any technology issues. Important: Only use Test Day Toolkit to print sign-in tickets. It should not be used during the digital readiness check and no room or start codes should be given out.	If needed, help your staff add or delete any students from your registration file in SSOR. Prepare staff and students for digital readiness check. Ensure accommodated students are prepared for the digital readiness check. Remind staff to complete their required training in the online learning system and print sign-in tickets for students from Test Day Toolkit. Work with your staff to fix any issues found during the digital readiness check as you prepare for test day. If you have students approved to test with paper materials, ensure the shipment was received and securely stored before test day. Check that all testing staff feel prepared and have the guidance they need for a successful test day. To monitor whether the schools in your district are completing the digital readiness check ahead of test day, review the Exam Set Up Complete column in the SSOR District Test Day Dashboard.

THE DAY BEFORE TEST DAY
Milestone	Actions
Final preparation for the school	Ensure all staff have completed training. Confirm your school and district technology staff have configured the network to allow necessary traffic.

AFTER TEST DAY
Milestone	Actions
Score release and invoicing	Be familiar with After Test Day steps. Review the score release timelines so you know what to expect. Ensure you have access to the online K–12 Reporting Portal so you can access scores and review prior to student score release. Find more information on accessing the K–12 reporting portal. Prepare your counselors for student score release. Remind your staff to download score PDFs from the online K-12 reporting portal and share them with students. Remind students who participated in BigFuture^® School to access their scores on the mobile app. Invoices will be emailed to the billing contact on your order in mid-May. Districts and schools will be billed for the orders they placed separately, as applicable.

Resources

Download

Spring 2025 SAT Suite of Assessments Test Coordinator Manual

This manual contains policies and procedures for test coordinators overseeing in-school administrations of the SAT Suite.

PDF
13.95 MB

Download

Registration Guide for Districts and Schools

This guide outlines the registration tasks involved for districts and schools and identifies which staff needs to complete them.

PDF
1.37 MB