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Digital In-School Testing Checklist

This checklist includes all of the approaching milestones as you begin planning for test day, along with a recommended timeline for staff to complete their assigned activities. Please note that if your school is testing on multiple days, all steps should be completed by the first day of testing.

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Note: If you plan to request any testing accommodations for your students, you can submit those requests through SSD Online at any time before the accommodations deadline—whether or not your school has selected an intended start date for testing. We recommend submitting those requests as early as possible so your students will be ready to test. Students must have College Board approval to test with accommodations for all assessments in the SAT Suite, including PSAT-related assessments, and students may have significant testing delays or may not be able to test at all if this deadline is missed. Once your school's start date has been selected, any approved accommodations will apply.

The tasks on this checklist are itemized by role. Reminder: The Test Coordinator Manual contains all of the information in one place for preparing for a successful test day.

AT LEAST 7 WEEKS BEFORE TEST DAY
Milestone Action Items
Request Accommodations SSD Coordinator
3 WEEKS BEFORE TEST DAY
Milestone Action Items
Complete your order
  • Select your intended start date in SSOR, select grades of students testing, and order test quantities.
  • Identify your staff and make sure all staff contact information, including your own, is up to date in SSOR.
Upload student registration data
IMPORTANT: Plan to upload data when the enrollment data has settled for the majority of testers. Schools or districts with a high degree of student mobility may want to wait until after the first few days of school to upload. 		SAT Suite Ordering and Registration (SSOR) Access Manager
  • Enable access to SSOR for the purchaser, data coordinator, test coordinator, and SSD coordinator by assigning them SSOR roles. Visit Accessing SSOR and our Help Center for more information on assigning roles.
Purchaser
  • Confirm your order details in SSOR. You must be listed in the SAT Suite Ordering role to complete this task. If you don't have access, contact your SAT Suite Ordering and Registration access manager. IMPORTANT: Place your initial order at least 3 weeks ahead of when you intend to start testing. Orders may be updated as needed until registration activities begin.
Data Coordinator
  • View the file upload data specifications and download the SSOR registration file template. You must be assigned to the SAT Suite data coordinator role to access SSOR. If you don’t have access, contact your SAT Suite Ordering and Registration access manager.
  • Work with the test coordinator to pull all of the students in each grade level testing.
  • Submit initial registration file in SSOR. Your district may also submit this file on behalf of your school.
  • Review and correct any upload errors.
  • Once you've completed the submission, email your test coordinator and SSD coordinator letting them know it's ready for validation.
Test Coordinator
  • Identify your testing rooms.
  • Recruit test day staff.
  • Use the email we'll send you to access Test Day Toolkit and create testing rooms.
  • Read your Test Coordinator Manual and begin Test Coordinator Training.
    • You'll receive a link to access training as soon as your order has been placed, or if you ordered early as soon as the training system opens.
  • Work with your technology coordinator to create a technical readiness plan. Learn what to ask them about networks and devices, and choose testing rooms with good internet connectivity.
  • Schedule your student readiness check for 1 week before test day to help students unlock opportunities and get the full value of the test by familiarizing themselves with Bluebook. You will also check the readiness of testing devices for test day.
Technology Coordinator
  • Go to cb.org/bluebook-tech for technical specifications and Bluebook installation instructions.
  • Check internet speed in each testing room. Work with your test coordinator to decide which devices students should test on.
  • Install Bluebook on school-managed devices.
  • Ensure shared devices will be available for the student readiness check.
  • Follow the instructions on Network Specifications to configure your network.
  • IMPORTANT: Students won't be able to take the test if your network doesn't meet these configuration requirements.
SSD Coordinator
  • Confirm that all accommodations are accurate in SSD Online.
  • If your school decides to host a full-length practice session during the student readiness check, order paper practice materials for any students approved for them. IMPORTANT: If a student has approved accommodations to test with paper materials, please note that shipments will be processed upon completed registration. Work with your test coordinator to plan appropriate test dates.
2 WEEKS BEFORE TEST DAY
Milestone Action Items
Validate uploaded data and register students
The school's test coordinator should confirm all students who intend to test have accurate records in the registration roster, and the SSD coordinator should confirm student records match their College Board accommodations. Be sure to include all away students who do not typically attend the school but requested to test there. IMPORTANT: Carefully check the accuracy of student data prior to registration. 		Data Coordinator
  • If you have not completed the registration task assigned to you in the previous 3 Weeks Before section, complete it now.
Test Coordinator
  • If you have not completed the task assigned to you in the previous 3 Weeks Before section, please complete it now.
  • Work with your SSD Coordinator to confirm that students have the correct accommodations and supports reflected in SSOR.
    • IMPORTANT: Students who appear on your roster in SSOR still need to be registered for the test. To do so, click Register Students from your registration roster in SSOR and follow the instructions. You can register one student at a time or multiple students at once by clicking the checkboxes next to their names.
  • Register the students.
  • In Test Day Toolkit, set up your staff and review the roster of registered students.
  • Complete the Test Coordinator Planning section of the required training.
  • Provide staff access to SAT Suite Training and make sure they complete it.
  • Work with the technology coordinator to prepare staff and students for the student readiness check.
SSD Coordinator
  • With the Test Coordinator, validate the registration data in SSOR for SSD students.
  • Confirm the accommodations in SSOR match the accommodations in SSD Online.
  • NOTE: Some accommodations displayed in SSOR or Test Day Toolkit are not listed in SSD Online, but they are necessary to match the student’s test experience with their approved accommodations. See the Accommodations Guide in the Test Coordinator Manual for more details.
  • Note any students who have pending requests for accommodations and supports. Check back before test day to confirm whether they have updated.
All Staff
  • Begin required training and reading the staff manuals and guides posted on each role page under Roles and Their Resources.
1 WEEK BEFORE TEST DAY
Milestone Action Items
Student readiness check
Help students unlock opportunities and get the full value of the test by familiarizing themselves with Bluebook. 		Test Coordinator
  • If you have not completed the registration and setup tasks assigned to you in the previous 2 Weeks Before section, please complete those now.
  • Test your network readiness to make sure all students and staff are able to join on test day. Work with your technology coordinator and IT staff to troubleshoot any last-minute network setup issues.
  • Check if new students were added to your SSOR registration roster and register them.
  • Check that any newly registered students and/or updates to accommodations made in SSOR have populated in Test Day Toolkit.
  • If you need to edit, add, or delete any individual students from your registration roster, do so in SSOR. Allow enough time before testing for updates to appear in Test Day Toolkit. Sign-in tickets should not be printed until the updates appear.
  • Conduct the Student Readiness Check:
    • Print sign-in tickets from Test Day Toolkit
    • Follow the student readiness check instructions in your Test Coordinator Manual. Be sure that your proctors have read the Proctor Manual which also includes specific student readiness check steps.
  • Confirm that you have appropriately set up rooms for all of the students testing at your school, including any multi-day testers. See 1 Weeks Before above for more information.
  • Ensure all staff have completed training.
  • If applicable, receive and securely store paper test materials.
  • Download and share the Student Guide with your students so they can start preparing for test day. These are located under the Roles and Their Resources pages.
SSD Coordinator
  • If you have not completed the registration and accommodations tasks assigned to you in the previous 2 Weeks Before section, please complete those now.
  • Review pending accommodations requests in SSD Online.
  • Ensure students with accommodations are prepared for student readiness check.
  • Work with the technology coordinator to confirm assistive technology is configured for Bluebook for approved students.
Technology Coordinator
  • If you have not completed the device management tasks assigned to you in the previous 2 Weeks Before section, please complete them now.
  • Work with the SSD coordinator to confirm assistive technology is configured for Bluebook for approved students.
  • Make sure all testing devices have the latest version of Bluebook. Check bluebook.collegeboard.org/technology/updates.
  • Tell students using personal or assigned devices to open Bluebook before test day so it can auto-update and bring it to school fully charged on test day. Students using personal devices can download Bluebook at bluebook.app.collegeboard.org.
  • Confirm plans to deliver fully charged shared devices to testing rooms.
Proctors
  • If students notice issues with their personal information during the Student Readiness Check, like an incorrect date of birth or their nickname being used, alert your coordinator so they can update the registration before test day.
All Staff
THE DAY BEFORE TEST DAY
Milestone Action Items
Final preparation Test Coordinator
  • Print fresh sign-in tickets for all students
  • Make any final announcements.
  • Assemble test kits containing Wi-Fi information, sign-in tickets, scratch paper, extension cords, sticky notes, and bags for prohibited devices.
  • If applicable, connect to Wi-Fi on a personal device in a testing room to make sure the network is set up for guest access.
  • Set up testing room supplies.
Technology Coordinator
  • Ensure local networks are configured to specifications.
    IMPORTANT: Students won't be able to take the test if your network doesn't meet these configuration requirements.
  • Verify your network is configured to allow necessary traffic.
TEST DAY
Milestone Action Items
Administer the test Test Coordinator Technology Monitor Proctors and Hall/Room Monitors
  • Follow the steps in the Proctor Manual.
  • Confirm all student answers are submitted before dismissing them.
Hall/Room Monitors
AFTER TEST DAY
Milestone Action Items
Score release and invoicing Purchaser
  • View information about payment on the Invoicing page.
District/School Coordinator Counselors All Staff
  • Notify students that scores are available. Please note that students who did not opt in to BigFuture® School will not be alerted by College Board once scores are available. You can notify students in one of the following ways:
    • Download score PDFs in the online K–12 reporting portal and share with students.
    • Remind students who have access to BigFuture School (U.S. students only) by providing their mobile number on test day to access their scores on the mobile app.
    • As always, students with a personal College Board account can also view their scores online.

Resources

Download

Spring 2025 SAT Suite of Assessments Test Coordinator Manual

This manual contains policies and procedures for test coordinators overseeing in-school administrations of the SAT Suite.

  • PDF
  • 14.4 MB

Download

Technical Troubleshooting Guide

Technology monitors should use the troubleshooting tips in this guide on test day to help students and staff.

  • PDF
  • 952.63 KB

Download

Spring 2025 SAT Suite of Assessments Proctor Manual

This manual contains policies and procedures for proctors administering the SAT Suite of Assessments in schools.

  • PDF
  • 13.08 MB

Download

Hall and Room Monitor Test Day Guide

This guide contains instructions for hall and room monitors to follow on test day for in-school administrations of the SAT Suite.

  • PDF
  • 639.29 KB